About the Role

We are looking for an experienced Senior Real Estate Admin / Operations Executive with proven, hands-on Dubai real estate experience to join our team in Business Bay, Dubai.

This is a full-time, office-based position. This is not a general administration role. The successful candidate must have practical experience managing Dubai real estate operations and be capable of handling transactions, documentation, leasing, developer coordination, and day-to-day property operations independently.

If your experience is outside Dubai real estate operations, this role is not suitable for you.

Non-Negotiable Requirements

• Minimum 2 years of experience working in a Dubai real estate brokerage, developer, property management company, or real estate operations role.
• Strong practical understanding of Dubai real estate documentation, transaction processes, leasing procedures, and regulatory compliance.
• Ability to manage operations independently with minimal supervision.
• Bachelor's degree.

Key Responsibilities

Real Estate Documentation & Transactions

• Prepare, review, and manage all real estate documentation, including Form A, Form B, A2A, MOUs, NOCs, listing agreements, buyer and seller documentation, tenancy contracts, and developer booking forms.
• Ensure all documentation complies with legal and RERA requirements.
• Coordinate transactions from listing through to transfer and handover.
• Identify and prevent documentation and transaction errors.

Leasing & Tenant Management

• Prepare tenancy contracts and manage renewals.
• Process Ejari registrations, renewals, amendments, and cancellations.
• Coordinate rental cheques, collections, deposits, and payment tracking.
• Manage tenant communications, move-ins, move-outs, notices, and tenancy-related matters.
• Oversee rental administration and contract renewals.

Property & Building Operations

• Coordinate with facility management providers, including Emrill and other service companies.
• Follow up on maintenance requests, repairs, cleaning, security, lift maintenance, pool maintenance, and common area operations.
• Monitor operational issues across managed properties and ensure timely resolution.

Developer & Listing Management

• Register the company and agents with developers.
• Manage developer portals, booking procedures, commission structures, and documentation requirements.
• Coordinate unit availability, pricing, payment plans, and booking confirmations.
• Maintain seller listings and related documentation.

Market Knowledge & Compliance

• Manage listings on Property Finder, Bayut, and other real estate portals.
• Demonstrate a strong understanding of off-plan and ready properties, freehold and leasehold ownership, and the primary and secondary markets.
• Ensure compliance with RERA regulations and identify potential transaction risks.

Requirements

• Bachelor's degree.
• Minimum 2 years of Dubai real estate experience in operations or administration.
• Previous experience with a real estate brokerage, developer, or property management company.
• Strong knowledge of Dubai real estate documentation and transaction procedures.
• Experience with Ejari, tenancy administration, and leasing processes.
• Familiarity with Property Finder, Bayut, and developer portals.
• Good understanding of RERA regulations and compliance requirements.
• Excellent organisational, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment with strong attention to detail.

Who We Are Not Looking For

• Fresh graduates.
• General administrative professionals without Dubai real estate experience.
• Candidates whose real estate experience is limited to sales or telemarketing.
• Anyone requiring training on fundamental Dubai real estate processes

Working Hours

Location: Business Bay, Dubai (On-site)

Monday – Friday: 9:00 AM – 6:00 PM

Saturday: 9:00 AM – 1:00 PM

Sunday: Off

How to Apply

Interested candidates are invited to send their CV and any relevant supporting materials to   [email protected].

Email Subject: Senior Real Estate Admin / Operations Executive Application – [Your Name]

Only shortlisted candidates will be contacted.